How Honegger Group turned meeting complexity into impact with Sherpany

Honegger Group operates in a fast-moving environment where coordination across leadership levels is essential.  

Meetings sit at the heart of this coordination, spanning board-level discussions, executive management meetings, general assemblies, and regional leadership meetings. 

Honegger Group’s use of Sherpany has been a resounding success, and this is largely due to the completeness with which our solution was implemented. Ariste Baumberger, CEO of Honegger’s Facilities Management Division, seized the opportunity for fundamental change in how board and executive meetings are managed, putting Sherpany at the heart.  

According to Baumberger, “If you decide to implement Sherpany, you should implement it full throttle.” And in the case of Honegger, this thesis has proven correct, as the impact has been profound.  

We caught up with Baumberger to find out how Sherpany has reshaped their board and executive meetings, and what this has meant for the Group. 

The challenge of managing meetings across a patchwork of tools 

Before Sherpany, meetings at Honegger followed a familiar pattern. Agendas were created manually, documents were shared across different channels, and discussions spilled into long email threads.  

As Baumberger explains, “All of this was more or less managed using Microsoft Word and Excel, which made the entire situation for me quite complicated.” 

The complexity grew with the number of meetings. Honegger operates using a broad mix of formal meetings, including: 

• Board meetings 
• Executive management meetings 
• General assemblies of shareholders 
• Regional management meetings 

Each of these required: 

• Agenda planning and participant coordination 
• Document preparation and distribution and accounting for changes 
• Answering clarifying questions across fragmented email threads 
• Focus on decision-making, recording decisions, and tracking follow-up tasks 

Without a connected approach to meeting management, these steps lived in different places. Documents were managed across folders, discussions took place in email inboxes, and follow-ups were tracked separately. 

This made alignment challenging. Not everyone had visibility of pre-meeting discussions, and important context could be missed. As Baumberger notes, “There probably were also things going on that weren’t captured… certain things were forgotten and not always followed up on.” 

In 2020, they decided to implement Sherpany to solve these challenges. 

Building a single source of truth for meetings 

Sherpany brought these moving parts into one place and connected them into a single, structured process. From Baumberger’s perspective, the impact was immediate, “It just led to a much better process, with greater control over the entire meeting process.” 

Instead of treating meetings as isolated events, Honegger now manages them as a continuous flow: 

• Preparation is managed in one place 
• Documents are centralised and version-controlled 
• Questions and clarifications happen in context 
• Decisions and tasks are tracked in the same environment 
• Follow-ups remain visible and accountable 
• The annual planning is easier 

This shift replaced scattered tools with a single source of truth. 

From administrative overhead to strategic focus 

One of the most tangible changes came before meetings even begin. Previously, clarifying questions filled inboxes and spilled into meeting time. Now, these exchanges happen directly within the meeting context.  

As Baumberger explains, “You can communicate amongst the meeting participants before the meeting, and this all stays within the context of the meeting and is transparent to everybody.” 

The result is a sharper use of time during meetings: 

• Fewer clarification questions 
• Less repetition 
• More focus on decisions and outcomes 

He notes that, "[Clarifications] are reduced considerably, leaving more room for real strategic discussions." Meetings shift from information exchange to decision-making arenas.

Meetings shift from information exchange to decision-making arenas.

Managing 500+ meetings with greater control 

Over four and a half years, Honegger has run more than 500 meetings through Sherpany. 

This scale highlights a key point: small improvements compound. Baumberger confirms this,  

This impact extends beyond operations and carries real financial weight. As Baumberger explains, “In a management or board meeting, there are usually the most expensive people, and if you have poor meetings, then you lose a lot of money.” 

With Sherpany, these same meetings become a high-value use of time, where time and expertise are used with intent and in pursuit of real outcomes.

Planning ahead without the mental load 

Honegger also uses Sherpany to bring structure to long-term planning across recurring meetings. Through the Topic Hub, they map out agenda items that should appear throughout the year, such as: 

• Risk reviews 
• Strategy discussions 
• Governance checkpoints 

This changes preparation fundamentally, as Baumberger explains, “Sherpany reduces the mental load that I used to have, when I was trying not to forget things during meetings.”  

He continues, “Now, nothing depends on memory alone. The system ensures that key topics surface at the right time, and that participants can prepare in advance.”

A full-process mindset from day one 

A defining factor in Honegger’s success was how they approached the implementation of Sherpany. For Honegger, meetings aren’t a routine obligation, but as Baumberger notes, “They are probably the number one management tool.” 

Rather than digitising isolated steps, they mapped the entire meeting process within Sherpany from the start, which meant: 

• No parallel systems for agendas, minutes, or task tracking 
• No fragmentation across tools 
• No gaps between preparation, execution, and follow-up 

Everything lives in a single, secure environment, one that’s optimised for maximal value. The result is a process that holds together under pressure, even as the number of meetings grows.

Honegger Group and Sherpany: From complexity to control 

By bringing structure to every stage of the meeting lifecycle, Honegger has transformed how its leadership teams collaborate. 

What was once a patchwork of tools is now a clear, controlled process. One that scales across board meetings, executive discussions, and beyond. 

And perhaps most importantly, one that frees up time and attention for what matters most: making decisions that move the organisation forward.